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Administrative Specialist - NEW HIGHER PAY!

Company: NC Department of Transportation
Location: Winston Salem
Posted on: November 26, 2022

Job Description:

How to Apply You MUST apply at November 28, 2022 at midnight EST to be considered. ALERT: YOU MUST APPLY ON OUR SITE, NOT INDEED, TO BE CONSIDERED. NCDOT is a Great Place to Work. Don't take our word for it. Read what our people are saying at We are the highest rated state agency for employee satisfaction on Glassdoor with 200+ reviews. NEW HIGHER SALARY: $35,788 - $62,628 The Challenge We are looking for an Administrative Specialist to join our Winston-Salem District 2 team.In this role you will: Perform office administration tasks to support our administrative, program, and technical operations. Lead project administration activities related to Hicams data entry, certified payrolls, records review, IPad management, technician training, SharePoint entry, and TIM's entry. Create and send emails to Contract and Department staff. Review final estimate assemblies, ticket books, and pay record books for conformance with accepted standards and the Construction Manual and check certified payrolls against project diaries and wage interviews. Notify engineering staff of discrepancies, sets up project files, and record meeting minutes. Serve as project traffic notice coordinator providing TIMS entry and public notice announcements. Review and schedule classes and assessments with Materials and Tests Unit. Order equipment for project inspection, sampling, and testing. Manage records, reports, and filing, public contact. Answer calls and direct them to appropriate staff. Serve as a backup receptionist for Division phones during lunch or when needed. Process and approve time entry/payroll, process invoices, and maintain purchase order contracts and accounts payable using our SAP system. Create requisitions, travel expense vouchers, HiCams entries, and TIMS entries. Perform HR duties including learning policies and procedures, processing actions for our hiring process, Family Medical Leave Acts, retirements, and separations. Assist our District staff with investigations and preparation of road additions/abandonments, driveway permits, house moves, site plans, and encroachment agreements. Ensure training compliance for our District office by maintaining staff records and certifications. Process certified payroll for contracts including collecting, reviewing, scanning, and filing. Prepare correspondence, perform filing, and handle incoming/outgoing mail. Scan correspondence, submittals, meeting minutes, densities, ticket books, supplemental agreements, claims and other project related documents into our SharePoint site. Maintain knowledge of current project workload and daily activities of our District Engineer's office. What You Bring Excellent customer service skills (phone, in person, digital) solving customer issues. Knowledge of general office procedures, operation of office equipment. Computer skills using the Internet, Microsoft Office (Word, Excel, Access, Outlook), online databases (e.g., Beacon, NeoGov, Service Now, HiCams, SAP, and DocuSign). Excellent verbal and written communication skills to engage digitally, verbally, and use correct grammar and spelling to compose, update, and proofread correspondence forms, letters and reports. Ability to effectively communicate technical knowledge with Engineers, coworkers, and the public. Good time management skills to schedule and coordinate appointments, meetings, and conferences. Experience completing and/or maintaining records and reports, interpreting/explaining policies, procedures, and laws, and with letter writing, using correct spelling, punctuation, and proofreading. Good communication skills are required in both verbal and written activities. General math skills and significant vocabulary/grammar skills for proofreading correspondence, reports and other documents. Excellent composition skills, attention to detail, and great attention to detail with data entry and correspondence. Ability to work in an inside environment including being exposed to significant sitting for long periods of time. Strength to lift 25 pounds. Ability to operate a motor vehicle. Management Prefers Candidates with a Driver's License. Education & Experience High school/GED diploma, and 2+ years of related administrative experience; or An equivalent combination of education and experience. Questions? Call me: Victoria Kildea at . Connect to NCDOT Careers at LinkedIn: See all NCDOT jobs at: Curious? Job Type: Full-timePay: $37,577.00 - $65,760.00 per yearBenefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insuranceSchedule: 8 hour shift Monday to FridayApplication Question(s): Did you see that you MUST apply at to be considered?Education: High school or equivalent (Preferred)Experience: Administrative: 2 years (Preferred)Work Location: One location

Keywords: NC Department of Transportation, Winston-Salem , Administrative Specialist - NEW HIGHER PAY!, Administration, Clerical , Winston Salem, North Carolina

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