Executive Assistant and Manager, Office of the CEO

Company: Hanes Brands
Location: Lewisville
Posted on: November 18, 2021

Job Description:

The Manager, Office of the CEO is a highly skilled, organized professional who manages the office, including all administrative matters for the CEO. This role provides administrative support for the CFO, SVP Corporate Development, and SVP Corporate Affairs and Communications. The incumbent will work independently and as a team member, interacting with all levels of the organization, the Board of Directors, Community Leaders, shareholders, and consumers. This role also manages special projects, event/meeting planning, complex travel arrangements, maintains calendars. Incumbent must be a self-starter who can be discreet and hold sensitive information in the strictest confidence. Incumbent will work closely with SVP Communications on editing/proofreading corporate communications/correspondence. The Manager, Office of the CEO must uphold the Corporations image and integrity at all times.

Monitor and manage the flow of information to and from the CEO , keeping informed and initiating appropriate responses. Prepare routine correspondence for CEOs approval/signature.
Organize all Board of Directors meetings to include travel arrangements, hotel and dinner reservations, ground transportation (airport and local transfers), meeting room set-up, catering as needed, and submitting Director expenses for reimbursement.
Efficiently and effectively organize and prioritize assignments and projects to meet management needs.
Must be familiar with and comfortable operating audio-visual equipment, and Teams/Zoom meetings.
Manage calendar and schedule meetings to leverage time and priorities.
Coordinate all logistics and details of travel, to include arranging commercial and/or private aircraft reservations; hotel and ground transportation arrangements; preparing detailed itineraries; renewing passports and applying for international visas; and submitting travel expenses according to T&E policy.
Collaborate with SVP Corporate Affairs and Communications in organizing local and global corporate meetings according to CEOs agenda and objectives. Could include partnering with local event planning professionals, external AV providers, meeting venue leadership team, etc.
Provide administrative support to ensure day-to-day and special events are conducted in a professional manner, representative of the Company.

Education BS/BA degree (Business major preferred) and 7+ years relevant experience Or
High School Diploma and 11+ years relevant experience

Certificates/Licenses Notary Public or complete requirements as soon as possible.

Special Skills Previous experience with Board of Directors strongly preferred.
Superior event planning skills (meeting and travel)
Ability to orchestrate logistics and activities of a complex, fast-paced office.
Strong analytical skills
Meticulous attention to detail and follow-up skills
Proven written and editorial skills

Years of Experience 5+ years supporting C-Suite executives and/or management experience of increased responsibility

Other requirements Ability to travel domestically and internationally
Requires working at Corporate Office; flexible remote work as needed.
High level of familiarity/proficiency with Microsoft Office

To qualify, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status

EOE/AA: Minorities/Females/Veterans/Disabled
Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly:
Telephone: 877.999.5553
Email: HBI_TA@hanes.com

Keywords: Hanes Brands, Winston-Salem , Executive Assistant and Manager, Office of the CEO, Executive , Lewisville, North Carolina