Manager of Operations and External Communications, Wake Forest Historical Museum
Company: Wake Forest University
Location: Winston Salem
Posted on: January 26, 2023
Job Description:
Application Instructions:External Applicants: Please upload your
resume on the Apply screen. Your application will automatically
populate your resume details, and you may verify and update data on
the My Information page. Please add your cover letter and any other
documents required for the position to the Resume/CV document
upload section at the bottom of the My Experience application page.
Use the Select Files button to add multiple documents including
your cover letter and supporting documents. The My Experience page
is the only opportunity to add your cover letter and supporting
document attachments. You will not be able to modify your
application after you submit it. Current Employees: Apply from your
existing Workday account. Do not apply from the website. Log in to
Workday. Click on the Career Worklet and select Find Jobs. Locate
the position and click Apply. Update your Education and Job
History.** Cover letter required for all positions and optional for
facilities, campus services, and hospitality positions unless
otherwise specified.Job Description SummaryOversees the daily
operations of the Museum and manages the upkeep and support of the
museum facilities. Manages financial operations and oversees
Birthplace Society membership. Promotes and enhances the functions
of the Wake Forest Historical Museum and Wake Forest College
Birthplace Society (WFCBS) with museum constituents through social
media, publications, and direct contact. Position is in the Town of
Wake Forest, NC, home of the original campus of Wake Forest
University.
The Wake Forest Historical Museum preserves, shares, and supports
the early history of Wake Forest University before its move (1956)
from its original home in the Town of Wake Forest to Winston-Salem,
NC. It includes the Calvin Jones House (c. 1820) and a
7,000-square-foot facility (2010) with large permanent exhibit
spaces, auditorium, meeting space, offices, and archival space. The
WFCBS is the 501(c)(3) nonprofit organization that owns and
oversees the operations of the Wake Forest Historical Museum.
*This is a fixed term, 2 year position.Job DescriptionEssential
Functions:
- Manages WFHM facilities to oversee the physical plant's
maintenance and operations, working with the University Facilities
department and private contractors as needed
- Greets public visitors in person and by telephone; conducts
small and group tours
- Coordinates and manages external and internal event calendar,
acts as liaison to community groups, oversees museum events
- Processes weekly financial deposits, including contributions
and sales, compiles monthly board financial statements for the
WFCBS Treasurer
- Manages purchase orders for general supplies and gift shop
inventory
- Attends board meetings and serves as recording secretary to the
Board of Directors
- Maintains membership data, including membership recruitment,
engagement and renewals
- Develops, writes, and produces newsletters, brochures, and
other publications
- Conducts media relations; maintains contacts with local print
and broadcast media outlets
- Develops social media and communications strategy and standards
that include interpretive and promotional content
- Supports media relations and maintains contacts with local
print and broadcast media outlets
- Uses website, social media platforms, multimedia, and email to
enhance communication with museum constituents which include
alumni, Society members, volunteers, community organizations, and
the university community
- Liaises and collaborates with Community and External Relations
in University Advancement
- Designs and develops museum exhibits and interpretative panels
in collaboration with museum staff
- Follows standard museum best practices
- Contributes to a transparent and equitable organizational
culture where ethical and equity policies and practices are
understood and lived out by all staffRequired Education, Knowledge,
Skills, Abilities:
- Bachelor's degree in communications, journalism, history,
museum studies, or reasonably related discipline or equivalent work
experience. Master's degree or equivalent experience preferred
- Experience with museum/ historic sites management or
equivalent
- Experience in planning and executing events
- Strong interpersonal and communication skills and ability to
work with a wide range of constituencies in a diverse
community
- Strong administrative skills to include experience managing
budgets and knowledge of Quickbooks or other financial management
software; familiarity with Past Perfect a plus
- Strong writing and editing skills
- Knowledge of communication principles, media, and marketing
techniques
- Proficiency in web-site design, social media communications,
and graphic design software
- Commitment to the mission and values of Wake Forest University
and a commitment to equity, particularly racial equity, with a
willingness to proactively learn about it and integrate it into all
aspects of the work
- Respect for the dignity and abilities of all people
- Accuracy and attention to detail regarding print media
- Ability to organize workflow, coordinate activities, multitask,
and meet deadlines
- Employee development and performance management skills
- Ability to recruit, train, supervise and motivate volunteers in
multiple areas of responsibility.
- Ability to foster a cooperative work environment
- Ability to work evenings and weekends.
- Ability to travel occasionally, and meet the requirements of
the University's automobile insuranceAccountabilities: Responsible
for own work only.*Applicants will be asked to complete a brief
questionnaire including salary expectations. Qualified candidates
that may have a salary expectation higher than the budgeted amount
may receive a phone call from the HR Recruitment to discuss salary
expectations in a more detailed manner. *Note:This position profile
identifies the key responsibilities and expectations for
performance. It cannot encompass all specific job tasks that an
employee may be required to perform. Employees are required to
follow any other job-related instructions and perform job-related
duties as may be reasonably assigned by the employee's
supervisor.Additional Job DescriptionWake Forest University
requires proof of full vaccination with an FDA approved or
authorized COVID-19 vaccine for all positions posted on or after
September 13, 2021. Wake Forest University requires that you
provide satisfactory proof of full vaccination status to Human
Resources within three days of your hire date. You must also
maintain full COVID-19 vaccination status, as classified by the
CDC, during your employment at Wake Forest University. Consistent
with federal, state and local law, Wake Forest University will
consider accommodations for disability- and religious-based reasons
unless providing an accommodation would result in an undue hardship
to the University. If you seek an accommodation from the
vaccination requirement for disability- or religious-based reasons,
you should contact Human Resources. New employees who are hired
into positions posted prior to September 13, 2021, offers of
employment made to new employees prior to that date, and employees
for positions at Graylyn Conference Center are generally exempt
from the vaccination requirement unless the employee's position is
otherwise subject to a vaccination requirement due to the essential
components of the position as described in Policy. To help provide
a safe learning and living community, Wake Forest University
conducts background investigations and drug screens for all final
candidates being considered for employment.Wake Forest seeks to
recruit and retain a diverse workforce and encourages qualified
candidates across all group demographics to apply. Wake Forest
University is committed to providing access and reasonable
accommodation in employment for individuals with disabilitiesTime
Type RequirementFull timeNote to Applicant:This position profile
identifies the key responsibilities and expectations for
performance. It cannot encompass all specific job tasks that an
employee may be required to perform. Employees are required to
follow any other job-related instructions and perform job-related
duties as may be reasonably assigned by his/her supervisor.In order
to provide a safe and productive learning and living community,
Wake Forest University conducts background investigations and drug
screens for all final staff candidates being considered for
employment.WakeForestseeks to recruit and retain a diverse
workforce while promoting an inclusive work environment committed
to excellence in the spirit of Pro Humanitate.In adherence with
applicable laws and as provided by University policies, the
University prohibits discrimination in its employment practices on
thebasis of race, color, religion, national origin, sex, age,
sexual orientation, gender identity and expression, genetic
information, disability and veteran statusandencourages qualified
candidates across all group demographics to apply.
Keywords: Wake Forest University, Winston-Salem , Manager of Operations and External Communications, Wake Forest Historical Museum, Executive , Winston Salem, North Carolina
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