Preventative Maintenance Manager, Facilities and Campus Services

Company: Wake Forest University
Location: Winston Salem
Posted on: March 16, 2023

Job Description:

Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it. Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History.** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryWake Forest Facilities and Campus Services offers a Monday - Friday work schedule with no travel and generous PTO, benefit, and retirement plans. Tools, uniforms, and work shoes are provided.

Develops, establishes, and maintains Preventative Maintenance (PM) program within Facilities Management for all equipment and systems. Determines maintenance tasks, frequencies, and labor requirements needed to maintain building systems and components. Analyzes effectiveness of program and makes recommendations for improvements.Job DescriptionEssential Functions:

• Creates and maintains comprehensive inventory of building equipment and campus systems. Determines structure of maintainable components and establishes systems hierarchies. Identifies and maintains all equipment and systems in a database.
• Develops preventive maintenance (PM) plans for building systems and maintainable equipment based on equipment age, condition and manufacturer recommended tasks. Uses extensive building maintenance experience, manufacturer recommendations, and industry best practices to determine maintenance tasks, frequencies, and labor requirements required to maintain building systems and components.
• Creates PM plan records in maintenance management software and associates PM plans with maintainable components.
• Maintains all manufacturer documentation and warranty information related to equipment and systems.
• Implements and oversees a quality control program to verify that PM checks are being accomplished on time and to required standards.
• Compiles data, develops trend analyses, and prepares reports and summaries for staff and management. Analyzes through available documentation, reports and site to determine if equipment and systems are sufficiently maintained to achieve maximum efficiency and life expectancy with available resources.
• Produces and monitors PM schedules on a weekly basis. Keeps history of deferred maintenance.
• Maintains complete and accurate files of various schedule and inventory reports.
• Reviews completed work orders to determine if time standards and job estimates were met.
• Collaborates with others in developing replacement plans for equipment for capital budgeting forecasts.
• Develops labor schedules and forecasting for PM and reactive work in conjunction with shop supervisors and managers to build maximum value with available resources.
• Maintains the WFU backflow prevention testing program. This includes scheduling the testing by the teams, maintaining the required documentation, & paying the test recording fees with the City of Winston-Salem.
• Assists in collection of data for the annual WFU storm water report.
• Performs other related duties as assigned.Required Education, Knowledge, Skills, Abilities:
  • Associate's degree with 5 years related experience in the facilities maintenance industry or equivalent combination of education and experience.
  • Two years or more experience in establishing and managing an institutional PM program using computerized systems.
  • Experienced with assigning and scheduling PMs based on available resources.
  • Specialized trade or general maintenance experience.
  • Strong working knowledge of building systems including HVAC, mechanical, structural, plumbing, fire, electrical, elevators and utilities.
  • Strong working knowledge of PM best practices, trends, and manufacturer's specifications/recommendations.
  • Ability to communicate effectively, both verbally and in writing, with maintenance teams, supervisors and technical staff.
  • Attention to detail; excellent organizational ability necessary to ensure quality control of the PM program.
  • Proficiency with MS Office (Word, Excel, Power Point) and internet applications.
  • Proficiency with a Computerized Maintenance Management System (CMMS)/Enterprise Asset Management (EAM) system.
  • Proficiency with computerized reporting software.
  • Ability to work independently and with groups.
  • Medium work: exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, repetitive motions. Close visual acuity. Subject to a variety of physical conditions, including both inside and outside environmental conditions, confined space, moving mechanical parts, and noise.Preferred Education, Knowledge, Skills, Abilities:
    • Working knowledge of Asset Essentials.
    • Proficiency with equipment trend analysis.Accountabilities:
      • Responsible for own work only.
      • Occasionally may supervise student workers or temporary help.
      • Accountable for data integrity of equipment and systems and all items related to the PM program.Note:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.Employee Vaccination Mandate:In an effort to protect the health and safety of the campus community, all faculty and staff positions, excluding staff who perform duties exclusively at Graylyn Conference Center, are required to be with an FDA approved or authorized COVID-19 vaccine prior to their hire date. Once hired, faculty and staff must maintain full COVID-19 vaccination status throughout their employment at Wake Forest University. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.Additional Job DescriptionTime Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.

Keywords: Wake Forest University, Winston-Salem , Preventative Maintenance Manager, Facilities and Campus Services, Executive , Winston Salem, North Carolina