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Office of Sponsored Programs, Contracts Administrator, CTSI

Company: Wake Forest Baptist Health
Location: Winston Salem
Posted on: June 12, 2021

Job Description:


The Wake Forest Clinical and Translational Science Institute (CTSI) is a unified research organization designed to provide innovative, efficient, and sustainable infrastructure that accelerates the translation of discoveries to improve health. The CTSI supports faculty and staff conducting research at Wake Forest Baptist Medical Center through the provision of creative tools and services while maintaining the highest standards for conducting safe and ethical research.

Job Summary

Provides support for research-related activities at the institution; ensures research related contracts and awards are timely received, set up, negotiated, and executed; tracks approval process, follows up on grants/contracts signature and set up of awards; ensures efficient data management; and provides guidance on grant and contract parameters while being trained on the daily operations of OSP.

Supports a set of diverse and complex awards that include federal, non-federal and international funders. Works independently, anticipates and resolves problems; and updates supervisor on status of proposals and awards/grants. Uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies as well as departmental procedures.


Bachelor's degree or an equivalent combination of education and experience.

Essential Functions

The OSP Administrator is expected to work at either the technical or non-technical competency level indicated for the respective area of either pre-award, post-award, or contracts:

  • Supports faculty members and department administrators in the various stages of grant and/or contract life cycle.
  • Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
  • Understands the negotiation, documentation, and financial grants management process related to each stage of the grant and/or contract life cycle.
  • Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle. Consults with supervisor as appropriate.
  • Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
  • Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution. Demonstrates the ability to provide attentive care to stakeholders in the research community is required.
  • Develops knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded. Demonstrates a basic understanding of concepts and principles of contracts and grants, with a strong desire and motivation to gain additional knowledge and expertise. The following competencies are needed: Grants Administration, and Accountability.
  • Represents and promotes the institution's research activities at meetings.
  • Develops a positive working relationship with stakeholders and provides needed support during the grants and/or contracts life cycle.
  • Assists and supports the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.
  • Required to maintain knowledge of existing laws, policies, and procedures necessary to comply with Federal, State, and University regulations concerning grants and contracts. The following competencies are needed: Federal and departmental policies and procedure knowledge, grants administration, and federal accounting procedure and process.
  • Performs other related duties incidental to the work described herein.
  • TMJ

  • Exceptional oral, written, and interpersonal skills to communicate effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors
  • High degree of conscientiousness to actively seek and identify opportunities to contribute to and achieve goals
  • Maintains a sense of purpose, value, and ownership of work and takes responsibility for performance with high effort/commitment levels
  • Adaptability to remain flexible and open to new ideas and encourage others to value change
  • Persists towards solutions and goals in changing circumstances and identifies ways to incorporate new practices into existing framework
  • Strong decision-making/problem-solving skills to proactively identify and evaluate the root cause of problems
  • Recognizes issues or opportunities and determine whether action is needed
  • Breaks down complex problems into their fundamental part and takes charge of a group when necessary to facilitate either action or a decision
  • Ability to understand, interpret and apply laws, regulations, and policies
  • Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
  • Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications
  • Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate
Work Environment
  • Clean, well lit office environment
  • May be subject to interruptions
To apply for this position, please click on the "Apply Now" button on this page. You must complete the application process and then submit your application by clicking on the "Submit" button located at the bottom of the page titled "Submit Online Application". You will receive the following message once you hit the submit button: "You have successfully submitted your job application".

Computers are available for applying within the lobby of the Human Resources Department located at 1920 West First Street, (on the corner of Miller and First Street) Winston-Salem, North Carolina 27104. You may also call our office for assistance at . Office hours are Monday-Friday, 8:00am-5:00pm.

If you are an individual with a disability and need reasonable accommodation to participate in the application process, please contact our Supervisor of Office Services by phone or email at .

It is the policy of Wake Forest Baptist Medical Center to administer all educational and employment activities without discrimination because of race, sex, age, religion, national origin, disability, sexual orientation, gender identity or veteran status (except where sex is a bona fide occupational qualification or a statutory requirement) in accordance with all local, state, national laws, executive orders, regulations, and guidelines.

Keywords: Wake Forest Baptist Health, Winston-Salem , Office of Sponsored Programs, Contracts Administrator, CTSI, Other , Winston Salem, North Carolina

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