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Administrative Associate II (Clerical) - NC Dept. Public Safety - Davidson County

Company: State of North Carolina
Location: Lexington
Posted on: June 12, 2021

Job Description:

Description of Work

Administrative Associate II

  • This is a REPOST of position 60057429. Previous applicants MUST REAPPLY to be considered.*

The position provides clerical services for the facility and will compose correspondence with little or no instruction, process and act on confidential information, contact staff for meetings, and disburse information. This position responsibilities also include:

  • the primary back up for all Trust Fund and Accounting functions at the facility.

  • Position receives and verifies staff timesheets and completes Beacon time entries.

  • Position will answer main facility phone line.

  • The position requires frequent public contact through placing and receiving telephone calls and receiving visitors.

  • Telephone calls and visits will include contact from facility or other Departmental staff, contact with other agencies, vendors and service providers, offender family members, the general public and government officials.

  • Public contact will be on a daily basis for this position and will typically involve scheduling appointments, providing information, following up on inquiries and requesting services.

  • Responsible for a variety of records and reports in both electronic and hard copy format and arrangement of correspondence, forms, records, and reports in an appropriate filing system for each particular subject and will be maintained in an organized and easily retrievable manner under any situation.

  • The administrative files must be monitored and modified constantly to ensure compliance with availability and Records Retention Schedules.

  • This position will create basic reports and records independently and may be called upon to enhance more complex reports developed through work groups and committee meetings.

  • Uses personal computer with a variety of software programs to compose correspondence, reports, statements, and graphs and to update reports, research information, print reports, design or revise forms, and independently composes handwritten and machine dictated materials into electronic format.

  • Receives incoming and outgoing mail and documents involved in the Administrative Section, forwards incoming mail appropriately, and ensures outgoing mail is addressed, mailed and routed properly.

This is a full-time position (40 hours per week) withState Benefits. Work hours are Monday-Friday from 8am-5pm.

Note to Current State Employees:

The salary grade for this position is GN05, Salary Range: $31,200 $44,091. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About the NC Department of Public Safety (DPS):

DPS is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!

About the North Piedmont CRV:

North Piedmont CRV is a Confinement in Response to Violation for females, housing 136 offenders, with 56 employees. We house probation/parole violators for up to a 90 day sentence. Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information:Introduction to the Job ApplicationandAddressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Dept. of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

  • Documented knowledge of computers and Microsoft Office programs (Word, Excel, PowerPoint and Outlook)

Management Preference: Five or more years of clerical/administrative experience.

Minimum Education and Experience Requirements

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employerwho embraces an Employment First philosophy which consists of complying with all federallaws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

  • Applicants seeking Veteran's Preference must attach aDD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
  • If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
  • If applying for a position certified through the NC Department of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
  • The NC Department of Public Safety must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Department of Public Safety:PREA Hiring and Promotion Prohibitions.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Mrs. Manley at 919-582-6123.

Keywords: State of North Carolina, Winston-Salem , Administrative Associate II (Clerical) - NC Dept. Public Safety - Davidson County, Other , Lexington, North Carolina

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