Director, Donor Events, University Advancement
Company: Wake Forest University
Location: Winston Salem
Posted on: April 20, 2024
Job Description:
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Cover letter required for all positions and optional for
facilities, campus services, and hospitality positions unless
otherwise specified.Job Description SummaryAuthentic and
transparent engagement and collaboration from all groups and
individuals is at the foundation of University Advancement at Wake
Forest University. We aspire to be an exemplar for belonging and
inclusion where personal and team achievements are realized and
celebrated. University Advancement approaches each moment with
sincere gratitude, deep and abiding respect, unwavering optimism,
profound humbleness, and an eye to learn something new. Our
yesterday has shaped us, our today molds us, and together, our
tomorrow at University Advancement and Wake Forest University
creates an opportunity for aspirations and inspiration for all
generations.
Summary: The Director, Donor Events translates strategic goals into
experiential outcomes alongside University Advancement partners.
Independently develops, manages and executes events and experiences
related to fundraising, cultivation, stewardship and engagement.
Produces creative, meaningful events, both large and bespoke, in
myriad venues and locations across the country. Develops and
oversees overarching guidelines to ensure consistent experiences
across University Advancement events.
*Applications for this position will be accepted through May 12,
2024 @11:59 PM, EST.Job DescriptionEssential Functions:
- Serves as a strategic thinking partner with Unit and Regional
teams to develop experiences and events in support of University
Advancement (UA) projects and initiatives.
- Partners with Associate Vice President, Individual Development
and Regional Engagement, to assess and recommend experiential and
event opportunities within metroclusters.
- Evaluates requests for partnership; oversees calendar of
planned and forecasted events to assess capacity and strategy to
make determinations about resource allocation.
- In partnership with Associate Vice President, Donor Experience,
develops and maintains Event Guide to ensure consistent practices
across UA.
- Imagines creative, thoughtful experiences with an orientation
toward exceptional hospitality.
- Plans and executes events both in Winston-Salem and in targeted
metropolitan areas across the country.
- Collaborates with Advancement partners to develop data-driven
invitation lists and event messaging materials and language.
- Plans and manages program outline development, program content,
speakers, and scripts for all assigned events. Coordinates
audio-visual and print assets as needed.
- Responsible for event location identification, rental orders,
floral arrangements, linen selection, invitations, responses,
catering, menu planning, seating assignments, space reservations,
parking, security, audio/visual arrangements, budget reporting and
coordination of event set-up/strike with all vendors.
- Initiates development of event safety plans in partnership with
the University's emergency management team.
- Oversees the development of complex travel itineraries when
groups of leaders are traveling.
- Creates and ensures timely delivery of event briefings to Wake
Forest University Administrators, including President's Office,
Trustees, Senior Leadership, Volunteers, etc.
- Oversees event budgets and ensures events are kept within
scope.
- Secures vendor contracts for necessary services.
- Tracks projects in project management tool; uses existing
templates and creates new ones based on experience to ensure
efficient processes with scalable outcomes.
- In partnership with Coordinator, responsible for internal
facilities work orders, transportation and parking requests,
security requests, and catering orders.
- Contributes to a transparent and equitable organizational
culture where ethical policies and practices are understood and
lived out by all staff.
- Have a passion for leadership, character, and workplace
diversity, equity and inclusion.
- Have high standards for your work and are proud to contribute
to a mission-driven organization.
- Get excited about the prospect of joining a team that is making
a difference in people's lives every day.Required Education,
Knowledge, Skills, Abilities:
- Bachelor's degree and a minimum of five years of direct
experience with professional event planning, logistics and/or
hospitality.
- Knowledge of event planning strategies, processes, and
resources.
- Ability to manage multiple, complex projects concurrently,
superior time management and project management skills.
- Ability to be nimble and gracious in the face of changing
priorities.
- Service-oriented; delights in providing exceptional service to
others.
- Ability to create a shared vision among those with differing
opinions and perspectives.
- Excellent interpersonal and communication skills, both verbally
and written, with a broad range of internal and external
constituents.
- Exceptional organizational skills.
- Superior judgment, a strong work ethic, and a keen attention to
detail while seeing the big picture.
- Resourceful problem-solver.
- Comfortable being part of a team that largely works behind the
scenes.
- Self-starter; ability to think independently and anticipate
next steps.
- Ability to maintain confidentiality.
- Proficiency in Google Suite, Microsoft Office Suite.
- Comfortable being part of a team that largely works behind the
scenes.
- Ability to learn and use customer relationship management
systems (Blackbaud CRM preferred), document imaging systems,
ClickUp project management system, and event registration systems;
develop/refine skills as needed.
- Ability to answer moderately complex questions. Proactively
seeks additional information to perform assigned duties.
- Ability to work evenings and weekends as required.
- Ability to travel locally and nationally as necessary.
- Ability to perform moderate physical work; ability to exert up
to 50 pounds of force occasionally and/or a negligible amount of
force frequently and constantly to move objects.
- Ability to meet the requirements of the University's automobile
insurance policy.
- Respect for the dignity and abilities of all people.
- Commitment to the mission and values of University Advancement
and a commitment to equity, particularly racial equity, with a
willingness to proactively learn about it and integrate it into all
aspects of the work.
- Ability to maintain confidentiality pertaining to information
contained in donor records and system data.Preferred Education,
Knowledge, Skills, Abilities:
- Understanding of protocol and etiquette standards.
- Ability to make decisions on sensitive, confidential issues to
ensure positive outcomes for Wake Forest University.
- Previous experience in event management, project or logistics
management, or academic (higher educational fundraising)
environment.
- Familiarity with project management tools and
concepts.Accountabilities:
- Responsible for own work only.
- Supervisors Assistant Director, Donor Events.
- May supervise a student worker.Physical Requirements and
Environmental Conditions:Sedentary work primarily involving
sitting/standing; communicating with others to exchange
information; repeating motions that may include the wrists, hands,
and/or fingers; and assessing the accuracy, neatness, and
thoroughness of the work assigned. Remaining in a stationary
position, often standing or sitting for prolonged periods. Moving
about to accomplish tasks or moving from one worksite to another.
Operating motor vehicles or heavy equipment. Medium work that
includes moving objects up to 50 pounds. No adverse environmental
conditions expected; however, may need to execute events in outdoor
elements such as precipitation and wind.Note: This position profile
identifies the key responsibilities and expectations for
performance. It cannot encompass all specific job tasks that an
employee may be required to perform. Employees are required to
follow any other job-related instructions and perform job-related
duties as may be reasonably assigned by the employee's
supervisor.To help provide a safe learning and living community,
Wake Forest University conducts background investigations and drug
screens for all final candidates being considered for
employment.Wake Forest seeks to recruit and retain a diverse
workforce and encourages qualified candidates across all group
demographics to apply.Wake Forest University is committed to
providing access and reasonable accommodation in employment for
individuals with disabilities.Additional Job DescriptionIn
University Advancement, we believe in equity, not just equality. We
understand that in order to develop a fully engaged constituency;
individuals must receive equitable treatment instead of equal
treatment. Establishing equality means treating everyone the same.
Equity necessitates transforming our community to meet the needs,
interests and cultural norms of our University Advancement
staff.Don't meet every single requirement? Studies have shown that
women and people of color are less likely to apply for jobs unless
they meet all requirements listed in the job description. In
University Advancement at Wake Forest University, we are dedicated
to building a diverse, inclusive and authentic workplace. If this
role appeals to you, but your past experience doesn't align
perfectly with every qualification on the job description, we
encourage you to apply. You may be just the right candidate for
this or other roles.Time Type RequirementFull timeNote to
Applicant:This position profile identifies the key responsibilities
and expectations for performance. It cannot encompass all specific
job tasks that an employee may be required to perform. Employees
are required to follow any other job-related instructions and
perform job-related duties as may be reasonably assigned by his/her
supervisor.In order to provide a safe and productive learning and
living community, Wake Forest University conducts background
investigations and drug screens for all final staff candidates
being considered for employment.WakeForestseeks to recruit and
retain a diverse workforce while promoting an inclusive work
environment committed to excellence in the spirit of Pro
Humanitate.In adherence with applicable laws and as provided by
University policies, the University prohibits discrimination in its
employment practices on thebasis of race, color, religion, national
origin, sex, age, sexual orientation, gender identity and
expression, genetic information, disability and veteran
statusandencourages qualified candidates across all group
demographics to apply.
Keywords: Wake Forest University, Winston-Salem , Director, Donor Events, University Advancement, Executive , Winston Salem, North Carolina
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